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The Procurement Process

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The City's procurement process varies, often depending upon the cost of the product or service required.  All requests for written bids or quotations are posted on Onvia DemandStar at www.demandstar.com.

Formal Bids and Proposals (exceeding $24,999.99)

  • Specifications and, if applicable, evaluation criteria are determined.
  • A public notice is placed in a newspaper with general circulation.
  • The Purchasing Division makes available a detailed solicitation including the date and time set forth for the public opening and submittal of sealed documents.
  • The best offer is determined and authorized by the City Commission.
  • A contract and/or purchase order is processed.

Quotations ($2,500 - $24,999.99)

  • Specifications are determined and solicitations made by the Purchasing Division. (Quotations are not subject to advertising.)
  • A specific vendor response date and time is established.
  • The best offer is determined and authorized by the Purchasing Director.
  • A contract and/or purchase order is processed.

Quotations (not to exceed $2,499.99)

  • Written quotations are requested by the using Department. 
  • The best offer is determined by the using Department, and recommended to the Purchasing Director for approval.
  • A contract and/or purchase order is processed.

Professional Services - Consultants Competitive Negotiations Act (CCNA)

The City of Sunrise complies with Section 287.055 F.S., known as the Consultants Competitive Negotiation Act (CCNA).  Under the CCNA:

  • The procedures to obtain professional architectural, engineering, landscaping architectural, or surveying and mapping services can be found.
  • A public announcement for processional services is published in a newspaper with general circulation and on DemandStar.
  • Respondents are required to submit a full statement of their qualifications.

For a detailed description of the consultant selection process, please contact the Purchasing Division.

Purchase Orders and Contracts

A purchase order will be issued for all purchases and serves as a binding contract between the vendor and the City. In addition, a formal contract may be required for services and construction projects. Any vendor recommended for award must submit a completed W-9 form to the Purchasing Division prior to award. A W-9 Form [PDF] can be downloaded.

For more information, view the City's Standard Terms and Conditions for Purchase Orders.

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