The Records Unit is the custodian of Public Records for the Sunrise Police Department. The Sunrise Police Department’s Records Unit is responsible for maintaining all offense/incident reports, arrest reports, and accident reports, as well as providing select services, to include Public Records requests and grid searches. Public Records may be obtained by contacting the Records Unit as follows:
Sunrise Police Department Records Unit
10440 W. Oakland Park Blvd.
Sunrise, FL 33351
Phone: (954) 746-3500
Fax: (954) 746-3589
Business Hours: Effective January 6, 2014, the Records Unit will be open Monday through Friday from 8:00 a.m. to 6:00 p.m., and Saturday from 8:00 a.m. to 12:00 p.m. (except City holidays).
How to Request a Report or Service
Records requests may be made in person, by telephone, or by mail. Before requesting a report by mail, please call the Records Unit at (954) 746-3500 for an estimate of the report's research and production fees. Mail requests must contain a self-addressed stamped envelope, along with a check or money order to cover the fees. The report will be mailed back to you, along with a receipt.
Request by Mail
Sunrise Police Department
Records Unit - 1st Floor
10440 W. Oakland Park Blvd
Sunrise, FL 33351
Please review the information below for details on specific Records Unit policies, fees, documents, and services.
Records/Research Policy & Fees
Pursuant to Sunrise City Code Section 2-398, persons who make public records requests where the nature or volume of public records requested to be inspected, examined, or copied is such as to require extensive use of information technology resources, or extensive clerical or supervisory assistance by personnel of the city, shall establish with the finance department a public records request deposit account to assure payment of the statutory special service charge and such other charges or fees authorized by law in connection with the public records request. A public records request shall be deemed to require extensive use of information technology resources or extensive clerical or supervisory assistance by city personnel if the public records request is such that the production and/or photocopying of documents shall exceed twenty dollars ($20.00) or will require more than thirty (30) minutes of personnel time to retrieve, examine for confidential exemptions, copy and return or more than fifteen (15) minutes of information technology resource use. The following schedule of fees for the production and photocopying of City records will apply:
Single-sided pages: $ .15
Double-sided pages: $ .20
- Over-Sized Pages (up to 11"X17"): $ .50
Over-Sized Pages (>11"X17", Black and White): $ 5.00
Maps (24"X36" color): $ 15.00
Certification (true copy): $ 1.00
Cassette Tapes/DVD/CD: $ 1.00
Hours Computer Time (after first 15 minutes): $ 255.00/hr
The hourly rate used to calculate the special service charge shall be equal to a city employee's actual hourly rate of pay (if such person is paid by the hour) or an approximation of his or her hourly compensation based upon a weekly salary divided by forty (40) hours (if said employee is a person who is compensated on a salaried basis) together with an additional factor of twenty-five (25) percent reflecting said person's hourly value of fringe and pension benefits.
Reports, Checks & Searches
Incident Reports involving a juvenile will be released according to State Statute, and proper identification and/or involvement may be required. Please contact the Records Unit at (954) 746-3500 for requirements regarding the release of any juvenile information.
Accident Reports are confidential and not considered public record until 60 days after the date of the accident. Prior to the conclusion of the 60-day waiting period, accident reports will be released only to the following:
A party involved in the crash (photo identification required);
The legal representative of a party involved in the crash (Florida Bar number required);
The licensed insurance agent of a party involved in the crash, or a party who has applied for insurance coverage (Florida license number required);
A person under contract to provide claims or underwriting information to a qualifying insurance company(name of insurance company required);
A prosecuting authority (Florida Bar number required);
A representative of a radio or television station licensed by the FCC, a newspaper qualified to publish legal notices, or a free newspaper of general circulation which qualifies under Statute 316.066(3)(C) (name of radio station, television station or newspaper required, along with proof of free distribution, if applicable); or
A state or federal agency representative who is authorized by law to have access to these reports. All required credentials or identification must be reviewed by a Records Specialist prior to the report's release.
Grid Searches are reports created to retrieve criminal and/or incident background on a particular address, area or intersection for a specific time frame. Reports are generated at a cost of $255.00 per hour for computer time, billed in quarter-hour increments. A $65.00 deposit is required for all grid searches, which includes the first 15 minutes of computer time.
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